4040 · Bills, invoices and inventory
Multi-currency
Autessa Accounting supports multi-currency invoices and bills. The books stay in US dollars: a foreign amount converts at the newest exchange rate on or before its date, and any change by the time it is paid books a realized exchange gain or loss.
The problem
Foreign customers make the books drift
Invoicing €1,000 at one rate and collecting at another leaves a difference that has to go somewhere. A single home-currency ledger with rates captured on each transaction keeps one trial balance, and the difference lands in its own FX account.
What you get
- Exchange rates you enter: currency, 1 unit in US dollars, and an as-of date.
- The newest rate on or before a transaction’s date is the one used.
- Realized FX gain or loss (account 7000) when the rate moved between booking and payment.
- An Unrealized FX gain/loss account (7100) is in the starting chart for period-end revaluation.
- Rates are stored as exact integers, so conversions never drift by fractions of a cent.
How it works
How does multi-currency work in Autessa Accounting?
Add rates
In Chart of accounts → Exchange rates, add the rate for each currency you bill or pay in.
Book in the foreign currency
The invoice or bill is converted at the rate on its date.
Payment books the difference
If the rate moved by payment, the gain or loss posts to Realized FX Gain/Loss.
Every option
Currency settings
| Option | What it does |
|---|---|
| Home currency | US dollars. |
| Exchange rate | Currency, 1 unit in US dollars, as-of date. |
| Rate used | The newest on or before the transaction’s date. |
| FX accounts | 7000 Realized FX Gain/Loss and 7100 Unrealized FX Gain/Loss. |
Permissions
Who can do what?
| Role | Can |
|---|---|
| Accountant and up | Add exchange rates and book foreign invoices and bills. |
Connected
How it connects to the rest of Accounting
FAQ
Questions about multi-currency
Does Autessa Accounting support multiple currencies?
Yes, for invoices and bills. The ledger stays in US dollars, foreign amounts convert at your rate on their date, and payment books any exchange gain or loss.
Where do exchange rates come from?
You enter them under Chart of accounts → Exchange rates, with an as-of date.
What currency are the books kept in?
US dollars, with foreign invoices and bills converted at your exchange rates.
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