4000 · Autessa Accounting

Bills, invoices and inventory

Autessa Accounting handles accounts payable and accounts receivable on accrual terms. Bills record the expense when they arrive and are paid through Mercury by ACH, check or wire; invoices record revenue when issued and are cleared by matching deposits; products are costed first in, first out; and foreign-currency invoices and bills book exchange gains and losses.

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Pay with Mercury/billsSAMPLE

ACH

1–2 business days

Check

Mailed by Mercury

Wire

Same day

Bill from Northwind Legal (1099)Balanced

ACCOUNTDEBITCREDIT6200 General & Administrative3,200.002000 Accounts Payable3,200.00Total3,200.003,200.00

Sent to Mercury for approval there. The payment posts when its Mercury transaction syncs.

In one sentence

Money you owe, money owed to you and the stock you sell, each recorded on accrual terms and posted to the ledger.

Why teams choose it

Pay with Mercury: ACH, check or wire.
Vendors with 1099 tracking.
FIFO inventory with reorder alerts.

Capabilities

What is in bills, invoices and inventory?

Bills and bill pay

Autessa Accounting records bills as accounts payable, tracks vendors and 1099 contractors, and pays bills through Mercury by ACH, check or wire.

Invoices and receivables

Autessa Accounting records each invoice as revenue and accounts receivable, imports invoices from CSV and applies matching customer deposits to clear what is owed.

Products and FIFO inventory

Autessa Accounting costs inventory first in, first out: receiving stock values it in Inventory, and each sale moves the oldest units’ cost to cost of goods sold.

Multi-currency

Foreign-currency invoices and bills convert to US dollars at the newest rate on or before their date, and any change by payment is booked as an exchange gain or loss.

At a glance

Each capability, in one line

4010Bills and bill payAutessa Accounting records bills as accounts payable, tracks vendors and 1099 contractors, and pays bills through Mercury by ACH, check or wire.4020Invoices and receivablesAutessa Accounting records each invoice as revenue and accounts receivable, imports invoices from CSV and applies matching customer deposits to clear what is owed.4030Products and FIFO inventoryAutessa Accounting costs inventory first in, first out: receiving stock values it in Inventory, and each sale moves the oldest units’ cost to cost of goods sold.4040Multi-currencyForeign-currency invoices and bills convert to US dollars at the newest rate on or before their date, and any change by payment is booked as an exchange gain or loss.

Other areas of Autessa Accounting

Cards and spend management →Every card your company has, Mercury or any other bank, belongs to a department, counts against its budget and is coded before it ever reaches the books.Bookkeeping automation →Transactions arrive from Mercury or any statement, are checked, deduplicated and coded automatically, and wait for one person to approve them before anything touches the ledger.Departments and budgets →Each department gets a monthly budget broken down by category, and guardrails act on its cards the moment it runs over.General ledger and close →Real double-entry books underneath: every entry balances, nothing posted is ever edited, and close refuses to run until the month is clean.Financial reporting →Every report reads straight from the ledger, from the core financial statements to burn, runway and what each project earned.Team, controls and setup →Set up with a guided walkthrough, give each person the screens their job needs, and keep a permanent record of every change, human or automatic.

Run bills, invoices and inventory in Autessa Accounting

Money you owe, money owed to you and the stock you sell, each recorded on accrual terms and posted to the ledger.

Start free

Connect Mercury or upload statements from any bank · guided setup · nothing posts without a person

100% customizable, code and all

Make Autessa Accounting fully your own.

Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.

Start free and make it yours