Autessa Accounting features

Every accounting, bookkeeping and spend management feature

Autessa Accounting covers cards and spend management, bookkeeping automation, departments and budgets, bills, invoices and inventory, the general ledger and month-end close, financial reporting, and team controls. Use every part of it out of the box, and shape it to how your company works.

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Review inbox/reviewSAMPLE

MerchantWhat it was forAmount

ANTHROPICSoftware · card default22.14

ALASKA AIRAirfare · rule389.40

FIGMASoftware · AI suggestion75.00

CARD PAYMENTTransfer4,393.51

jkmoveaapproveeeditiignore

Posted · Software charge on the cardBalanced

ACCOUNTDEBITCREDIT6000 Research & Development22.142100 Credit Card Payable22.14Total22.1422.14

1000

Cards and spend management

Every card your company has, Mercury or any other bank, belongs to a department, counts against its budget and is coded before it ever reaches the books.

Overview of cards and spend management →

Corporate cards with Mercury

Autessa Accounting issues Mercury virtual cards and manages their limits, freezes, departments and cancellations, so every card charge is coded and counted against a budget.

Track cards from any bank

Autessa Accounting tracks cards from any bank: each one gets a department, a limit that is watched and alerted on, and statements that are coded like Mercury charges.

Agent cards for AI agents

Autessa Accounting agent cards are small, single-purpose cards with an owner, allowed merchants, a per-charge cap and an expiry date, checked on every charge.

Card requests and approvals

Anyone can request a card with a purpose, a paying department and a limit; approving it issues the Mercury card and denying it asks for a reason.

2000

Bookkeeping automation

Transactions arrive from Mercury or any statement, are checked, deduplicated and coded automatically, and wait for one person to approve them before anything touches the ledger.

Overview of bookkeeping automation →

Mercury bank sync

Autessa Accounting connects to Mercury with an API token and syncs transactions every 15 minutes, writing the category and note you choose back to Mercury.

Statement upload (CSV, Excel, PDF)

Autessa Accounting reads CSV, Excel and PDF statements from any bank, matches each to its account by last four digits and checks the statement’s own arithmetic before saving a row.

Duplicate detection

Autessa Accounting uses one duplicate check for sync and uploads and counts identical rows instead of collapsing them, so a real second $22.14 charge is never lost.

Review inbox

The review inbox holds every transaction a person has not approved yet, pre-coded where possible, with keyboard shortcuts and bulk approve; nothing reaches the books without it.

Merchant rules

Merchant rules match a transaction description exactly, by its start or by contained text, and set its category and department, so each merchant is asked about once.

AI transaction categorization

When no card default or rule applies, an Autessa AI model suggests a category with a reason; a person always approves it, and it never touches the debit and credit math.

Receipts and documents

Autessa Accounting lists card purchases over $75 without a receipt, takes PDFs and photos by drag and drop, and lets you attach contracts and notes to posted entries.

3000

Departments and budgets

Each department gets a monthly budget broken down by category, and guardrails act on its cards the moment it runs over.

Overview of departments and budgets →

Departments

A department has an owner, its cards, a monthly budget and a guardrail policy, and its page shows this month’s spend against budget by category and its month-end pace.

Department budgets

Budgets is a grid of departments by month, with each month broken down by category; editing a total spreads it across categories in the same proportions.

Budget guardrails

Budget guardrails check every department every 15 minutes and, past budget, notify the owner, tighten Mercury card limits to what is left or freeze the cards, then undo themselves.

4000

Bills, invoices and inventory

Money you owe, money owed to you and the stock you sell, each recorded on accrual terms and posted to the ledger.

Overview of bills, invoices and inventory →

Bills and bill pay

Autessa Accounting records bills as accounts payable, tracks vendors and 1099 contractors, and pays bills through Mercury by ACH, check or wire.

Invoices and receivables

Autessa Accounting records each invoice as revenue and accounts receivable, imports invoices from CSV and applies matching customer deposits to clear what is owed.

Products and FIFO inventory

Autessa Accounting costs inventory first in, first out: receiving stock values it in Inventory, and each sale moves the oldest units’ cost to cost of goods sold.

Multi-currency

Foreign-currency invoices and bills convert to US dollars at the newest rate on or before their date, and any change by payment is booked as an exchange gain or loss.

5000

General ledger and close

Real double-entry books underneath: every entry balances, nothing posted is ever edited, and close refuses to run until the month is clean.

Overview of general ledger and close →

Double-entry general ledger

Autessa Accounting keeps a full double-entry general ledger where every entry balances and a posted entry is corrected only by a reversing void, so history is never rewritten.

Journal entries

Manual journal entries show debits and credits balancing as you type, tag lines with departments and projects, and post only when they balance.

Bank reconciliation

Bank reconcile ties the books to a statement’s ending balance: tick each cleared line and finish when the difference is $0.00, with uploaded statements filling it in.

Transfer and deposit matching

Match transfers pairs a bank payment with its card credit so a card payment posts once and never counts as spending, and applies deposits to open invoices.

Recurring entries

Recurring entries are journal templates on a weekly-to-yearly schedule; “Post what’s due” posts every template that has come due and never double-posts.

Revenue recognition

Revenue recognition schedules hold revenue billed up front in Deferred Revenue and release an even monthly share into Revenue, straight-line under ASC 606.

Month-end close

Month-end close checks that nothing is waiting, every transfer is matched and the books balance, lets you fix blockers in place, then saves every account’s balance.

Chart of accounts and categories

A category says what money was for and an account is where it lands; Autessa Accounting ships a startup chart of accounts and two-level categories you can extend.

6000

Financial reporting

Every report reads straight from the ledger, from the core financial statements to burn, runway and what each project earned.

Overview of financial reporting →

Financial statements

Autessa Accounting produces a profit and loss, balance sheet, indirect cash flow statement and trial balance for any date range, read straight from posted entries.

Budget vs actual reports

The department and budget variance report puts each department’s budget beside posted actuals by category, with variance and utilization for the month.

Burn and runway

The burn and runway report shows monthly net over the last six months and how many months your cash lasts, alongside spending that is committed but not yet posted.

A/R and A/P aging

A/R aging lists unpaid invoices and A/P aging lists unpaid bills, each grouped by how overdue they are.

Projects and job costing

Projects tag spending and revenue to a job on cards, transactions and journal entries, and show each project’s profit as its revenue minus its costs.

7000

Team, controls and setup

Set up with a guided walkthrough, give each person the screens their job needs, and keep a permanent record of every change, human or automatic.

Overview of team, controls and setup →

Home: what needs you

Home is a triage list of everything that needs a person, worst first, each item linking straight to the screen that fixes it.

Guided getting started

Getting started walks an administrator through guided steps that save as you go, from connecting Mercury (or uploading statements) to choosing guardrails.

Roles and team

Bookkeeper, Accountant, Controller and Admin roles add up, each seeing everything the one before can plus more, and gated actions are hidden rather than shown disabled.

Activity log and audit trail

The activity log records every change with who made it and what it was before, including automatic sync and guardrail actions, and is never edited or deleted.

Plain-language accounting

Labels lead with the business owner’s words and keep the precise accounting term beside them, so a founder and an accountant read the same screen.

Double-entry general ledger with balanced journal entries
Posted entries are never edited or deleted; corrections are reversing voids
Manual journal entries with live debit and credit totals
Chart of accounts with sub-accounts and a startup default chart
Two-level categories that post to ledger accounts
Reclassify a category group to another account without changing amounts
Mercury bank and card sync every 15 minutes
Category and note write-back to Mercury
Issue Mercury virtual credit or debit cards
Change Mercury card limits, freeze, unfreeze, reassign and cancel cards
Track cards from any bank (Amex, Chase, Brex and others)
Agent cards for AI agents, SaaS signups and single vendors
Allowed-merchant lists, per-charge caps and expiry dates on agent cards
Card requests with approve-to-issue and deny-with-reason
Upload CSV, Excel (.xlsx) and PDF bank and card statements
Automatic statement layout detection and column mapping
Statement matched to its card or account by last four digits
Statement arithmetic check: running-balance walk or totals check
Inline row fixes, or continue with a recorded reason
Duplicate detection shared by Mercury sync and uploads
Identical charges counted, not collapsed
Use a statement for reconciliation only
Review inbox with keyboard shortcuts (j, k, a, e, i)
Automatic coding: card defaults, then merchant rules, then AI suggestion
Merchant rules: exact, starts with or contains
Learn a rule when you confirm a category
Apply a rule to every matching waiting transaction with a preview
AI category suggestions with a reason, always approved by a person
Ignore a transaction with a written reason
Mark a transaction as a transfer
Missing-receipt list for card purchases over $75
Drag-and-drop receipt PDFs and photos
Supporting documents and notes on posted entries and invoices
Departments with owners, codes, cards and monthly budgets
Budget grid by department and month with category breakdown
Budgets prefilled from a three-month average
Revenue budgets with flipped colors
Budget guardrails: notify, tighten card limits or freeze cards
Configurable warning line (default 80%)
Guardrails undo themselves next month or when the budget is raised
Bills and accounts payable
Pay bills with Mercury by ACH, check or wire
Vendors with payment terms and 1099 tracking
A/P aging
Invoices and accounts receivable with invoice PDF
Import invoices from CSV with duplicate skipping
Customer deposits matched to open invoices
Deposits posted as revenue, owner investment or other income
Products and services with FIFO inventory costing
Reorder-point alerts and inventory valuation
Multi-currency invoices and bills with exchange rates and FX gain or loss
Bank reconciliation against a statement ending balance
Reconciliation prefilled from an uploaded statement
Transfer matching for card payments between your own accounts
Recurring journal entries on weekly to yearly schedules
Revenue recognition schedules (ASC 606, straight-line)
Month-end close with blockers you fix in place
Balance snapshots for fast reports
Profit and loss, balance sheet and cash flow statement (indirect)
Trial balance
Department and budget variance report
Spend by category report
Burn and runway report
A/R aging (who owes you) and A/P aging (what you owe)
CSV export of reports
Projects and job costing with per-project profit
Home triage: what needs you, most urgent first
Guided getting started that saves as you go
Roles: Bookkeeper, Accountant, Controller, Admin
Append-only activity log including what automation did
Plain-language labels with accounting terms beside them
Mercury token kept out of your data, with only its last four characters shown
Token keep-alive and expiry warnings

See it with your own statements.

Start free and connect Mercury or upload a statement from any bank, or book a demo and we will walk through cards, budgets, the ledger and close with you.