3000 · Autessa Accounting

Departments and budgets

Autessa Accounting is budgeting software built on live spend. Departments own cards and a monthly budget broken down by category, Budgets is a grid of departments by month, and guardrails notify, tighten Mercury card limits or freeze cards when a department reaches its budget, then undo themselves next month.

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Budgets/budgetsSAMPLE

DepartmentAugSepOct

Engineering62%71%84%

Marketing90%104%48%

G&A55%60%37%

Sales81%77%101%

Green under the warning line, amber past it, red at or over budget. Open a month to set it by category.

In one sentence

Each department gets a monthly budget broken down by category, and guardrails act on its cards the moment it runs over.

Why teams choose it

Budgets prefilled from three months of history.
Green, amber and red against your own warning line.
Guardrails that act on cards, not just dashboards.

Capabilities

What is in departments and budgets?

Departments

A department has an owner, its cards, a monthly budget and a guardrail policy, and its page shows this month’s spend against budget by category and its month-end pace.

Department budgets

Budgets is a grid of departments by month, with each month broken down by category; editing a total spreads it across categories in the same proportions.

Budget guardrails

Budget guardrails check every department every 15 minutes and, past budget, notify the owner, tighten Mercury card limits to what is left or freeze the cards, then undo themselves.

At a glance

Each capability, in one line

3010DepartmentsA department has an owner, its cards, a monthly budget and a guardrail policy, and its page shows this month’s spend against budget by category and its month-end pace.3020Department budgetsBudgets is a grid of departments by month, with each month broken down by category; editing a total spreads it across categories in the same proportions.3030Budget guardrailsBudget guardrails check every department every 15 minutes and, past budget, notify the owner, tighten Mercury card limits to what is left or freeze the cards, then undo themselves.

Other areas of Autessa Accounting

Cards and spend management →Every card your company has, Mercury or any other bank, belongs to a department, counts against its budget and is coded before it ever reaches the books.Bookkeeping automation →Transactions arrive from Mercury or any statement, are checked, deduplicated and coded automatically, and wait for one person to approve them before anything touches the ledger.Bills, invoices and inventory →Money you owe, money owed to you and the stock you sell, each recorded on accrual terms and posted to the ledger.General ledger and close →Real double-entry books underneath: every entry balances, nothing posted is ever edited, and close refuses to run until the month is clean.Financial reporting →Every report reads straight from the ledger, from the core financial statements to burn, runway and what each project earned.Team, controls and setup →Set up with a guided walkthrough, give each person the screens their job needs, and keep a permanent record of every change, human or automatic.

Run departments and budgets in Autessa Accounting

Each department gets a monthly budget broken down by category, and guardrails act on its cards the moment it runs over.

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Connect Mercury or upload statements from any bank · guided setup · nothing posts without a person

100% customizable, code and all

Make Autessa Accounting fully your own.

Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.

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