Anonymous reporting · Autessa Ethics Hotline
Anonymous or confidential reporting
Autessa Ethics Hotline supports both anonymous reporting and confidential reporting. Anonymous is the default: the hotline never asks who the reporter is and follows up only through the case code and passphrase. Confidential shares a name and email with the ethics committee alone, and the reporter gets an email whenever the status changes.
Why it matters
One size of anonymity doesn’t fit every reporter
Some people will only speak up if nobody can ever know it was them. Others want to be reachable and kept informed, but not have their name travel beyond the people investigating. A hotline that forces one choice loses the other group. Ethics Hotline offers both, explains each in one sentence, and recommends Anonymous.
What you get
- Anonymous (recommended): no name, no email and no device details are sent at all.
- Confidential: name (up to 100 characters) and email are visible only to committee members who can see the case.
- Confidential reporters are emailed when the status changes or a message is waiting, with no report details.
- The case page shows Anonymous or Confidential as a badge, and a Reporter card with the name and email when shared.
- Anonymous reporters are reached only through the conversation on the hotline.
- The form suggests a personal email address for confidential reports if the reporter prefers.
How it works
How does anonymous or confidential reporting work?
The reporter chooses a mode
On step two, two cards explain Anonymous and Confidential. Anonymous is selected by default and marked Recommended.
Confidential asks for a name and email
Only when Confidential is chosen. The hint says only committee members who can see the report will see them.
The review page confirms it
“Contact: Anonymous” or “Confidential: name (email)”, with an Edit link.
The committee sees the mode on the case
An Anonymous or Confidential badge, and for confidential reports the reporter’s name and a mailto link, “shared in confidence with the committee only”.
Every option
How each mode behaves
| Option | What it does |
|---|---|
| Anonymous: identity | No name or email is asked for or sent. No IP address or device details are recorded. |
| Anonymous: follow-up | Case code and passphrase on the Check a report page; the committee writes through the conversation. |
| Confidential: identity | Name and email, shown only to committee members who can see the case. |
| Confidential: follow-up | The same Check a report page, plus status emails that carry only the new status and a link. |
| Status emails | Controlled by the “Updates to confidential reporters” switch in Settings, Notifications. |
Permissions
Who can do what?
The hotline’s access rules are enforced on the server for every request, not just hidden in the interface.
| Who | What they can do |
|---|---|
| Reporter (anyone with the hotline link; no account, no sign-in) | Choose the mode before sending. Anonymous reports carry no identity at all. |
| Ethics committee member | See the mode on every case, and for confidential reports the name and email. |
| Company admin who is not on the committee | Nothing on cases, unless they are on the committee. |
Connected
How it connects to the rest of the hotline
FAQ
Questions about anonymous or confidential reporting
What is the difference between anonymous and confidential reporting?
Anonymous means the hotline never knows who you are; you follow up with a case code and passphrase. Confidential means you share your name and email with the ethics committee only, and the hotline emails you when your case’s status changes.
Which mode is the default?
Anonymous. It is selected when the form opens and marked Recommended.
Who sees a confidential reporter’s name?
Only committee members who can see that case. Members the reporter left out never see it, and the name is never in any email.
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