The problem
Your day lives in more than one calendar
Work in Outlook, a team rota in a shared Google calendar, a client’s invites in another. Reminders tied to one app miss the rest. Meeting Reminders reads every calendar you link, and treats the same meeting on two of them as one.
What you get
- Link Google Calendar and Outlook calendars, in any mix, to one setup.
- For Google, choose which of your calendars count, such as Work and Team rota but not Birthdays.
- Only timed meetings ring your phone; all-day events are skipped.
- A meeting that appears on two linked calendars is called once.
- Calendars connect through Autessa connectors, the same Google and Microsoft sign-ins used across Autessa.
- Add or remove calendars any time with Save calendars; at least one must stay linked.
How it works
How does google calendar and outlook work?
- 1
Connect a calendar
In Calendars to watch, pick the Google Calendar or Outlook connections you have set up in Autessa.
- 2
Choose calendars
For Google, tick the calendars that should ring your phone.
- 3
Save
Create the setup, or press Save calendars on an existing one. The next scan picks up the change; press Refresh to scan now.
- 4
Change it later
Add or remove calendars at any time. Remove all but one if you like; a setup always needs at least one.
Every option
Calendar options
| Option | What it does |
|---|---|
| Providers | Google Calendar and Microsoft Outlook. |
| Several calendars | Yes, any mix in one setup. |
| Google calendar choice | Pick which of the account’s calendars count. |
| Event types | Timed meetings only; all-day events are skipped. |
| Duplicates | The same meeting on two linked calendars is called once. |
| Minimum | At least one calendar must stay linked. |
| From the CLI | autessa phone-reminders update-calendars replaces the set of calendars a setup reads. |
Permissions
Who can do what?
| Who | Can |
|---|---|
| Anyone at your company | Create their own reminder setup from Meeting Reminders in the sidebar. No special role is needed. |
| Setup owner | See and change every setting, calendar and call in their own setup; pause, repair or delete it. |
| Teammates and admins | Nothing. A setup is personal and is never shown to anyone but its owner. |
Connected
How it connects to the rest of Meeting Reminders
MEETING REMINDERS
Calendar scan and Refresh
How and when your calendars are read.
MEETING REMINDERS
Reschedules and cancellations
What happens when a meeting moves.
AUTESSA PRODUCT
Autessa Meetings
Scheduling and video meetings that land on these calendars.
AUTESSA PRODUCT
Autessa Meeting Recorder
Uses the same Google and Outlook calendar connections to send a recorder.
FAQ
Questions about google calendar and outlook
Does Meeting Reminders work with Outlook?
Yes. Link a Microsoft Outlook calendar on its own or alongside Google Calendar.
Will I get calls for all-day events?
No. All-day events are skipped automatically; only timed meetings ring your phone.
What if the same meeting is on two of my calendars?
It is called once. Within a scan, a meeting that appears on more than one linked calendar is booked a single time.
Can I leave out some Google calendars?
Yes. For Google you choose which calendars count, so a Birthdays or Family calendar can stay quiet.
100% customizable, code and all
Make Autessa Meeting Reminders fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours