Access and administration · Autessa IDF Manager
Access management
Autessa IDF Manager lets Admins manage who does what in Settings, under Access: add someone by email with a role, change a role inline from the people list, or remove it. Anyone not on the list can read public fields only, and IDF Manager warns before you remove the last Admin or your own access.
- Add someone by email with a role
- Change a role inline
- Warns before removing the only Admin
The problem
Access changes are where programs break
People join the patent committee, inventors move teams, counsel changes. If changing a role means removing and re-adding someone, or if the last administrator can lock everyone out, access management becomes a risk of its own.
What you get
- Add someone by email and pick a role, with a one-line description of what that role can do.
- Change a role inline from the people list; no need to remove and re-add.
- Remove access; the person falls back to Viewer.
- Warnings before changing or removing your own Admin role, or removing the only Admin.
- The people list shows each email, role and the date it was added, with you marked.
- A "What each role can do" card on the same page.
- Role changes are written to the activity feed.
How it works
How does access management work in Autessa IDF Manager?
Open Settings, then Access
Admins and Reviewers can open Access; only Admins can change it.
Add someone
Enter an email, pick Admin, Reviewer, Contributor or Viewer, and press Add.
Change or remove
Pick a new role from the dropdown on their row, or press remove. Confirm if you are changing an Admin.
Every option
Access options
| Option | What it does |
|---|---|
| Add someone | Email plus role. The email is checked before saving. |
| Default | Anyone not listed is a Viewer. |
| Change role | Inline dropdown per person. |
| Remove | Removes the role; the person becomes a Viewer. |
| Safeguards | Confirmation before demoting or removing yourself, or the only Admin. |
Permissions
Who can do what?
Admin, Reviewer, Contributor and Viewer. Anyone not given a role is a Viewer.
| Role | Can |
|---|---|
| Admin | Add, change and remove roles. |
| Reviewer | See who has which role. |
| Contributor | No access to Settings. |
| Viewer | No access to Settings. |
Connected
How it connects to the rest of IDF Manager
FAQ
Questions about access management
How do I give an inventor access?
An Admin opens Settings, then Access, enters the inventor’s email, picks Contributor and presses Add.
What happens if I remove someone’s role?
They become a Viewer and can still read public fields. To keep them out entirely, also remove their access to the app.
Can I lock myself out?
IDF Manager asks you to confirm before you demote or remove your own Admin role, or remove the only Admin, so it cannot happen by accident.
Start your invention program
Try access management in Autessa IDF Manager
Autessa IDF Manager lets Admins grant access by email, change anyone’s role inline and revoke it, and warns before the last Admin is removed; anyone not listed can only read public fields.
Disclosure form · review pipeline · reviewer scoring · role-based access
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