Invention disclosure management features
Every feature in Autessa IDF Manager
Autessa IDF Manager is invention disclosure management software that works out of the box: capturing inventions in a structured disclosure form, reviewing and deciding on them, collaborating, seeing the portfolio, and administering access.
Invention capture in Autessa IDF Manager turns a patent idea into a structured invention disclosure, with named inventors, figures and documents, and a reference code from the first save.
Invention disclosure form
Autessa IDF Manager includes a structured invention disclosure form (IDF) with a problem statement, summary of the invention, what is novel and known prior art, so every patent idea arrives in the shape a reviewer needs.
Read more →Inventors, collaborators and tags
Autessa IDF Manager records named inventors, additional collaborators and tags on every invention disclosure, and stamps the author from the signed-in user so authorship is never typed by hand.
Read more →Figures and supporting documents
Autessa IDF Manager lets inventors attach figures (PNG and JPG, shown as a thumbnail grid) and supporting documents (PDF, Word, Excel, text and email files up to 10 MB) to any invention disclosure.
Read more →Disclosure records and reference codes
Autessa IDF Manager gives every invention disclosure a quotable reference code (IDF-2026-0014) and a single record page with its overview, attachments, review fields, comments and activity.
Read more →Review and decisions in Autessa IDF Manager is where reviewers move each disclosure through an enforced pipeline, score it, and record the legal and commercial reasoning behind the decision to file.
Disclosure pipeline and workflow
Autessa IDF Manager moves every invention disclosure through a pipeline (Draft, Submitted, Under Review, Approved, On Hold, Rejected, Filed, Granted) and only ever offers the moves that are legal for that stage and that role.
Read more →Novelty and value scoring
Autessa IDF Manager lets reviewers score each invention disclosure from 1 to 10 for novelty and for commercial value, add review comments and record a rejection reason, with unscored disclosures shown as unscored rather than zero.
Read more →Legal and prosecution details
Autessa IDF Manager keeps the legal side of each invention disclosure with it: attorney notes, a patentability assessment, prior art analysis, docket number, application number, filing date, priority date and grant number.
Read more →Commercial strategy and file decisions
Autessa IDF Manager records the business case for each invention: estimated value, the file decision, the rationale behind it, a licensing strategy and the competitive significance.
Read more →Collaboration in Autessa IDF Manager keeps the conversation about each invention on the disclosure itself, with internal comments for reviewers and an activity feed of every change.
Comments and internal notes
Autessa IDF Manager has a comment thread on every invention disclosure, and Reviewers and Admins can post internal comments that only other Reviewers and Admins see.
Read more →Activity feed
Autessa IDF Manager keeps an activity feed for every invention disclosure and for the whole portfolio, written as plain sentences like "moved this from Under Review to Approved".
Read more →Portfolio visibility in Autessa IDF Manager shows where every disclosure sits, lets anyone find a disclosure in seconds, and explains the workflow to each person in terms of their own role.
Portfolio dashboard
Autessa IDF Manager opens on a portfolio dashboard that counts disclosures awaiting review, approved, and filed or granted, charts every pipeline stage, and links each stage to its filtered list.
Read more →Search, filters and sorting
Autessa IDF Manager searches every invention disclosure across titles, reference codes, sections, inventors, collaborators and tags, with a stage filter that shows live counts and a "/" shortcut to search.
Read more →Role-aware guide
Autessa IDF Manager includes a built-in guide that adapts to the reader: it lists what your role can do, hides steps you can never take, and explains every pipeline stage and where it can go next.
Read more →Access and administration in Autessa IDF Manager gives each person the right role, keeps legal and commercial fields with reviewers, and lets Admins brand the workspace as their own.
Roles and permissions
Autessa IDF Manager has Admin, Reviewer, Contributor and Viewer roles defined by an explicit capability matrix, so inventors write and submit their own disclosures while legal, commercial and scoring fields stay with reviewers.
Read more →Access management
Autessa IDF Manager lets Admins grant access by email, change anyone’s role inline and revoke it, and warns before the last Admin is removed; anyone not listed can only read public fields.
Read more →Workspace branding
Autessa IDF Manager can carry your own application name, company name and logo, switches between light and dark themes, and shows a confidential banner on every screen.
Read more →The pipeline every disclosure follows
Being written by the inventor. Not yet visible to reviewers.
- Submit for review to Submitted
Handed off for review. Awaiting triage.
- Begin review to Under Review
- Return to draft to Draft
Being evaluated for novelty and commercial value.
- Approve to Approved
- Put on hold to On Hold
- Reject to Rejected
Cleared to proceed to a patent filing.
- Mark as filed to Filed
A patent application has been filed.
- Mark as granted to Granted
- Mark as rejected to Rejected
The patent has been granted.
FINAL · nothing followsPaused. Revisit when circumstances change.
- Resume review to Under Review
- Reject to Rejected
Will not be pursued.
FINAL · nothing followsStart your invention program
Bring your next invention disclosure
Start free and write your first disclosure in minutes, or book a demo and we will walk your review committee through it.
Disclosure form · review pipeline · reviewer scoring · role-based access
100% customizable, code and all
Make Autessa IDF Manager fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours