Invention capture · Autessa IDF Manager
Figures and supporting documents
Autessa IDF Manager lets you attach figures and supporting documents to any invention disclosure. Images (PNG and JPG) appear as a grid of figures; documents (PDF, Word, Excel, plain text and .eml email files) are listed with their size, uploader and date. Each file can be up to 10 MB.
- Drop files or browse: PNG, JPG, PDF, DOC, DOCX, TXT, XLS, XLSX, EML up to 10 MB each
- Images become figures, opened full size on click
- Documents open in a new tab with a fresh link
The problem
The drawing is in someone’s downloads folder
The sketch that explains an invention, the bench data that proves it works and the email thread that dates it usually live in three different places. Attaching them to the disclosure itself means reviewers and counsel see the evidence alongside the claim, and nothing is lost when someone changes teams.
What you get
- Drag files onto the drop zone or browse; several files upload in one go.
- Images (PNG, JPG, JPEG) are stored as figures and shown as a thumbnail grid that opens full size on click.
- Documents (PDF, DOC, DOCX, TXT, XLS, XLSX, EML) are listed with file size, who uploaded them and when.
- Files over 10 MB, or of an unsupported type, are refused with a clear message before upload.
- File links are short-lived and fetched fresh every time a file is opened, so a stale link never fails.
- Figures load only as they scroll into view, and documents are only fetched when someone opens them.
- Adding or removing a file is written to the activity feed.
How it works
How does figures and supporting documents work in Autessa IDF Manager?
Open the Attachments tab
On any disclosure, open the Attachments tab.
Drop in your files
Drag figures and documents onto the drop zone, or browse for them. Each file is checked for type and size first.
They are sorted for you
Images are filed under Figures and everything else under Documents, each with a count.
Open or remove
Click a figure or a document to open it in a new tab. Reviewers and Admins can delete attachments, after a confirmation.
Every option
Attachment rules
| Option | What it does |
|---|---|
| Figure types | PNG, JPG, JPEG. |
| Document types | PDF, DOC, DOCX, TXT, XLS, XLSX, EML. |
| Maximum size | 10 MB per file. |
| Details shown | File name, size, uploader and how long ago it was uploaded. |
| Opening files | Opens in a new tab; the link is fetched fresh each time and expires after about ten minutes. |
| Deleting | Asks for confirmation; recorded in the activity feed. |
Permissions
Who can do what?
Admin, Reviewer, Contributor and Viewer. Anyone not given a role is a Viewer.
| Role | Can |
|---|---|
| Contributor | Upload figures and documents, and open every attachment. |
| Reviewer | Upload, open and delete attachments. |
| Admin | Upload, open and delete attachments. |
| Viewer | Open attachments. |
Connected
How it connects to the rest of IDF Manager
FAQ
Questions about figures and supporting documents
What file types can I attach to an invention disclosure?
Images in PNG or JPG format, shown as figures, and documents in PDF, Word (DOC, DOCX), Excel (XLS, XLSX), plain text (TXT) and email (EML) format. Each file can be up to 10 MB.
Why do attachment links stop working after a while?
Links to files are short-lived on purpose, so a copied link does not stay open forever. Clicking the file again in IDF Manager fetches a fresh link automatically.
Who can delete an attachment?
Reviewers and Admins. Contributors can add files but not remove them, which keeps the evidence on a submitted disclosure intact.
Can I add captions to figures?
Figures are labelled by their file name, so naming files "FIG-1-overview.png" works well. Click any figure to see it full size.
Start your invention program
Try figures and supporting documents in Autessa IDF Manager
Autessa IDF Manager lets inventors attach figures (PNG and JPG, shown as a thumbnail grid) and supporting documents (PDF, Word, Excel, text and email files up to 10 MB) to any invention disclosure.
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