Recaps and sharing · Autessa Meeting Recorder
Secure share links
Autessa Meeting Recorder shares meeting recordings with secure links. Email a recording to specific people (each gets their own tokenized link) or copy a link to paste anywhere. Every link expires, can require a one-time code emailed to the recipient, shows when it was created and how many times it was opened, and can be revoked in one click.
The problem
A forwarded recording link can end up anywhere
Meeting recordings hold pricing, plans and personal details. A permanent public link that anyone can forward is a risk. Meeting Recorder makes every link personal, time-limited and trackable, with an optional one-time code, so you can share freely and still stay in control.
What you get
- Share with recipients: paste emails separated by commas, spaces or new lines, and each person is emailed their own link.
- Copy link: creates a link and copies it to your clipboard, or shows it to copy by hand if the browser blocks copying.
- Links expire, seven days by default.
- Links can require a 6-digit one-time code emailed to the recipient, valid for 10 minutes, with limited attempts.
- Expired links that do not need a code refresh themselves when opened; code-protected ones let the viewer request a fresh link by email.
- The Share links tab lists every link with its recipient, created and expiry time, open count and whether a code is required.
- Revoke all invalidates every outstanding link for the recording at once.
How it works
How does secure share links work?
- 1
Open the recording
Go to the recording from the bot's Recordings tab.
- 2
Share or copy
Click Share with recipients and enter emails, then Send recap email; or click Copy link.
- 3
They open it
Recipients open the link. If a code is required they request one, check their email and enter it.
- 4
Track it
The Share links tab shows each link and how many times it was opened.
- 5
Revoke when done
Click Revoke all to end every link for that recording. Viewers see that the link was revoked and who to contact.
Every option
Share link controls
| Option | What it does |
|---|---|
| Share with recipients | One personal link per email address, sent by email. |
| Copy link | A link to paste anywhere, copied to your clipboard. |
| Expiry | Each link has an expiry time; the default lifetime is seven days. |
| One-time code | Optional: a 6-digit code emailed to the recipient, valid for 10 minutes, single use. |
| Expired link | Refreshed automatically when no code is required; otherwise "Email me a fresh link". |
| Link history | Recipient, created, expires, times accessed, code required. |
| Revoke all | Invalidates every outstanding link for the recording. |
| Rate limiting | Too many attempts from one network are slowed down with a plain message. |
Permissions
Who can do what?
| Who | Can |
|---|---|
| Editor and above | Share recordings by email, copy links and revoke them. |
| Viewer | See recordings inside Autessa. |
| Link recipients | View the one recording they were sent until the link expires or is revoked. |
FAQ
Questions about secure share links
How do I share a meeting recording with someone outside my company?
Open the recording and use Share with recipients to email them a personal link, or Copy link to paste one yourself. They do not need an Autessa account.
Can I protect a link with a code?
Yes. Links can require a one-time code emailed to the recipient's address, so a forwarded link is useless without that inbox.
What happens when a link expires?
If the link does not need a code, opening it gets a fresh link automatically. If it does, the viewer can request a fresh link by email, as long as the recording still exists.
Can I take a link back?
Yes. Revoke all on the Share links tab ends every outstanding link for that recording immediately.
100% customizable, code and all
Make Autessa Meeting Recorder fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours