Autessa Ethics Hotline

Independence and privacy

Autessa Ethics Hotline routes reports to a named, independent ethics committee, lets reporters exclude anyone the report involves, and logs every time a case is opened.

Start free

Settings · Ethics committeeSample

Ethics

Cases

Metrics

Access log

Settings

Reports go only to these people, never to HR roles or company admins.

Dana WhitfieldActiveEmails On

Priya RamanActiveEmails On

Marcus LeeActiveEmails Off

+ Add member

With fewer than two active members, the workspace warns you, so a report about one member can still reach someone else.

The area

What does independence and privacy cover?

Reports reach only a named ethics committee, reporters can leave out members a report is about, nothing identifies an anonymous reporter, and every look at a case is logged.

A speak-up channel is only credible if reports reach independent people, if those people can be routed around when they are involved, and if every look at a case is accountable. This area is where Ethics Hotline is most different from a shared mailbox or a form tool.

Who works here

The named ethics committee; reporters, who choose who to leave out; and auditors, who rely on the access log.

In one sentence each

Independent ethics committee · Hotline reports reach only the people named on the ethics committee, not HR roles or company admins, and the workspace warns until two members are active so no report has a single gatekeeper.
Leave out committee members · Reporters can keep any committee member from seeing their report: that person cannot open it, is never told about it, cannot be assigned it, and gets the same “not found” as a case that does not exist.
Anonymity protections · The hotline never records a reporter’s IP address or device details, keeps passphrases out of URLs and storage, sends emails with no report details and encrypts reports at rest.
Access log · The access log records every time a committee member opens or changes a case and every committee or settings change, and nobody can edit or delete an entry.

Subtopics

Everything in independence and privacy

Independent ethics committee

Hotline reports reach only the people named on the ethics committee, not HR roles or company admins, and the workspace warns until two members are active so no report has a single gatekeeper.

Leave out committee members

Reporters can keep any committee member from seeing their report: that person cannot open it, is never told about it, cannot be assigned it, and gets the same “not found” as a case that does not exist.

Anonymity protections

The hotline never records a reporter’s IP address or device details, keeps passphrases out of URLs and storage, sends emails with no report details and encrypts reports at rest.

Access log

The access log records every time a committee member opens or changes a case and every committee or settings change, and nobody can edit or delete an entry.

On screen

What it looks like

Leave out committee members

🔒 Make a report · step 2 of 4Sample

Keep anyone on the committee from seeing it?

If your report involves one of them, check their name and they won’t be able to see it or be told about it.

Don’t show this report to Dana Whitfield

Don’t show this report to Marcus Lee

Don’t show this report to Priya Raman

For Marcus Lee, this case does not exist: not in Cases, not in emails, not in the assignee list.

Anonymity protections

🔒 What the hotline keepsSample

Kept, encrypted at rest

✓ Your words

✓ The category

✓ When and where

✓ Case code

✓ Passphrase (as a hash only)

Never kept

IP address

Device details

Name or email (Anonymous)

Passphrase in a URL or storage

Report text in any email

Hidden bot trapMinimum time on the formRate limits

FAQ

Questions about independence and privacy

Who receives ethics hotline reports?

Only the people named on your ethics committee, minus anyone the reporter left out. HR roles and company admins do not receive reports unless they are committee members.

Can a whistleblower keep a specific investigator from seeing their report?

Yes. On the hotline, the reporter checks the names of any committee members who should not see the report. Those members can’t see, open, be emailed about or be assigned the case.

Can an anonymous hotline report be traced back to me?

Not by the hotline. Autessa Ethics Hotline never records your IP address or device details, never asks who you are in Anonymous mode, and keeps your passphrase only as a hash. What you write could identify you, so the form reminds you to leave identifying details out.

Does the hotline log who viewed a report?

Yes. Every time a committee member opens a case it is logged, along with every change, so you can show exactly who read each report and when.

Other areas of Ethics Hotline

Feature areaAnonymous reporting →Autessa Ethics Hotline gives employees an anonymous reporting site where they can raise a concern in a few minutes, without signing in and without being identified.Feature areaAnonymous follow-up →Autessa Ethics Hotline keeps a private, two-way conversation open between an anonymous reporter and the ethics committee for as long as the case is open.Feature areaCase management →Autessa Ethics Hotline includes ethics case management: every report becomes a case with a state, an assignee, internal notes, a conversation and a recorded outcome.Feature areaMetrics and evidence →Autessa Ethics Hotline measures how the hotline is used and how fast the committee responds, and proves end to end that reports arrive.Feature areaAdministration →Autessa Ethics Hotline is set up in minutes and configured on one Settings page: who is told, how long cases are kept, and what the hotline says.

Open your hotline this week.

Guided setup makes the data key in seconds, the first member claims the committee, and a hotline test proves reports and emails arrive.

Start free

Guided setup · anonymous by default · run a hotline test on day one

100% customizable, code and all

Make Autessa Ethics Hotline fully your own.

Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.

Start free and make it yours