Autessa Ethics Hotline

Anonymous follow-up

Autessa Ethics Hotline keeps a private, two-way conversation open between an anonymous reporter and the ethics committee for as long as the case is open.

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🔒 Check a reportSample

Case ETH-7K3P-Q9

Being reviewed

Kind of concern

Fraud, accounting…

Sent

March 3

Contact

Anonymous

Received

Being reviewed

Under investigation

Resolved

Closed

Done

The area

What does anonymous follow-up cover?

Reporters come back with their case code and passphrase to see the status, read the committee’s questions and answer them, still without saying who they are.

Most reports need one more answer, and every reporter deserves to know the report is moving. Follow-up keeps a private two-way channel open for the life of the case, with reporter-friendly status labels and content-free emails for confidential reporters.

Who works here

Reporters check and reply with their code and passphrase; committee members write from the case page.

In one sentence each

Check a report · With a case code and passphrase, a reporter can check their report any time: the current status, a progress line and every update and message, without signing in.
Anonymous two-way messaging · Anonymous two-way messaging lets the committee ask questions and the reporter answer and add details through the hotline while the case is open, without either side revealing a name.
Reporter status emails · Confidential reporters are emailed when their case changes state or the committee writes, and the email carries only the new status, never report details.

Subtopics

Everything in anonymous follow-up

Check a report

With a case code and passphrase, a reporter can check their report any time: the current status, a progress line and every update and message, without signing in.

Anonymous two-way messaging

Anonymous two-way messaging lets the committee ask questions and the reporter answer and add details through the hotline while the case is open, without either side revealing a name.

Reporter status emails

Confidential reporters are emailed when their case changes state or the committee writes, and the email carries only the new status, never report details.

On screen

What it looks like

Anonymous two-way messaging

🔒 Updates and messagesSample

Received · Mar 3, 9:14 AM

Ethics committee · Mar 5

Thank you for raising this. Do you know roughly when the invoices were filed?

You · Mar 6

February and March. The vendor name is on each one, and the approvals are in the finance system.

Under investigation · Mar 7

Add a message or more details

Only the ethics committee can read this. To stay anonymous, don’t include your name.

Send message

Reporter status emails

🔒 Inbox · reporter’s personal emailSample

FromEthics hotline

SubjectYour report’s status changed

Hello,

The status of report ETH-M4RX-2D is now Under investigation.

To read updates or answer questions, check your report with your case code and passphrase.

Check your report

Sent only for Confidential reports. No report details, names or messages are ever in the email.

FAQ

Questions about anonymous follow-up

Can an anonymous reporter check the status of their report?

Yes. With the case code and passphrase they open the Check a report page and see the status, a progress line and every update and message, without signing in or sharing who they are.

How do investigators talk to an anonymous whistleblower?

Through the hotline’s two-way messages. The committee writes on the case page, and the reporter reads and replies on the Check a report page with their case code and passphrase. Neither side needs the other’s name or email.

What is in a status email to a reporter?

Only the case code, the new status in reporter-friendly words (or that a message is waiting) and a link to check the report. No report text, names or messages are ever included.

Other areas of Ethics Hotline

Feature areaAnonymous reporting →Autessa Ethics Hotline gives employees an anonymous reporting site where they can raise a concern in a few minutes, without signing in and without being identified.Feature areaCase management →Autessa Ethics Hotline includes ethics case management: every report becomes a case with a state, an assignee, internal notes, a conversation and a recorded outcome.Feature areaIndependence and privacy →Autessa Ethics Hotline routes reports to a named, independent ethics committee, lets reporters exclude anyone the report involves, and logs every time a case is opened.Feature areaMetrics and evidence →Autessa Ethics Hotline measures how the hotline is used and how fast the committee responds, and proves end to end that reports arrive.Feature areaAdministration →Autessa Ethics Hotline is set up in minutes and configured on one Settings page: who is told, how long cases are kept, and what the hotline says.

Open your hotline this week.

Guided setup makes the data key in seconds, the first member claims the committee, and a hotline test proves reports and emails arrive.

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Guided setup · anonymous by default · run a hotline test on day one

100% customizable, code and all

Make Autessa Ethics Hotline fully your own.

Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.

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