AppsHomebase

Onboarding and offboarding

Apps and access

Autessa Homebase includes app access management for your Autessa apps: Settings → Apps and access lists everyone against every Autessa app you can reach, with their role in it and whether they can open it, and an HR administrator changes either from one grid. Each change is made with the administrator’s own access and kept in Homebase’s history.

  • Everyone against every Autessa app, in one sortable grid
  • Change a role, or who can open the app, from a cell
  • The same view on each person’s profile
  • People using an app but not in Homebase, ready to add
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Settings · Apps and accessSample
IT DeskRecruitMeetingsCRM
Sam RiveraAgent—User—
Riley ParkUserHiring managerUser—
Diego AlvarezUser—UserAdmin
Nora QuinnUser———
Choose a cell to change a role. Changes use your own access and are kept in history.

The problem

Access spread across every app

When each app keeps its own list of users and roles, nobody can answer what a person has access to, and leavers keep access longer than they should. Homebase puts it in one place and ties it to the person’s HR record.

How it works

How apps and access works in Homebase

  1. See everyone’s access

    Settings → Apps and access shows people against apps: their role in each, and whether they can open it.

  2. Change a cell

    Choose a cell to give or change a role, or to let someone open an app or stop them. Saving a role also lets them open it when the app is shared person by person.

  3. Add the missing people

    People who sign in to Autessa or hold a role somewhere but are not in Homebase are listed, to add as an employee or contractor, or as an Autessa user who is not staff.

  4. Manage the app list

    Each app is listed with where its roles live; add or edit apps at the bottom of the page.

Onboarding step · Order laptop and accountsSample
Checklist step
Owner: IT · due 5 days before start
IT Desk request
Opened automatically
Resolved by IT
Step ticks itself off
Settings · IT Desk
Keep IT Desk’s directory in step
On
Open IT requests from checklists
On

Options and settings

Every option, in plain words

OptionWhat it does
Role per appThe person’s role in that Autessa app.
Opening the appLet them open it, or stop them opening it.
Access panelThe same view on each person’s profile, for HR administrators.
Not in HomebaseAdd as employee or contractor, or add as an Autessa user (Member, not staff).
App listAdd or edit the apps shown and where their roles are kept.
HistoryEvery change is kept in Homebase’s audit history.

Permissions

Who can do what

HR administratorSees and changes everyone’s access in every app they themselves can reach.
EmployeeHas no access to this page.

Connected

How it connects to the rest of Homebase

Offboarding →

Check and remove a leaver’s roles in every app.

HR roles →

HR roles inside Homebase are set separately in Settings → HR roles.

App launcher →

The apps people can open also appear as tiles on Home.

Autessa IT Desk →

Pairs with IT Desk for accounts outside Autessa.

FAQ

Questions about apps and access

Can HR see which apps each employee can use?

Yes, for Autessa apps. Settings → Apps and access shows everyone against every Autessa app the HR administrator can reach, with each person’s role and whether they can open it.

Can an HR administrator change access to apps they cannot reach?

No. Changes are made with the administrator’s own Autessa access, so an app they cannot reach does not show.

Is there a record of access changes?

Yes. Every change lands in Homebase’s history.

How is access to other tools handled?

Apps and access covers every Autessa app. For other systems, add IT steps to offboarding, or run them through Autessa IT Desk.

← Previous in Onboarding and offboardingIT provisioning with IT DeskAll features →Everything in Homebase

Try apps and access with your own team.

Homebase installs with starter content and optional demo data, so you can see this working before you invite anyone.

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Starter policies, checklists and trainings install for you, with optional demo data to explore first.

100% customizable, code and all

Make Autessa Homebase fully your own.

Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.

Start free and make it yours