Recording bots and capture · Autessa Meeting Recorder
Calendar auto-record
Autessa Meeting Recorder can auto-record meetings from your calendar. Link Google Calendar or Outlook and choose, for each calendar, Manual (only when you pick), Auto-record every meeting, or Only meetings matching keywords in the title. The Upcoming tab shows the next 24 hours so you can add or remove the bot meeting by meeting.
The problem
Remembering to invite the notetaker is a chore nobody does
An AI notetaker only helps if it is in the meeting. Auto-record removes the step, but one rule rarely fits every calendar: you may want every work meeting recorded and nothing on a personal calendar, or only calls with "Demo" or "Interview" in the title. Meeting Recorder sets the rule per calendar.
What you get
- Link any number of Google Calendar or Outlook calendars to a bot, and see each with its provider, account and owner.
- Each calendar has its own mode: Manual, Auto-record every meeting, or Only meetings matching keywords.
- Keywords match meeting titles, ignoring upper and lower case.
- Add the bot to the calendar invite so attendees see it, or untick it and let the bot join quietly.
- Linked calendars are checked every 30 minutes and the bot is dispatched to meetings that match.
- Upcoming lists the next 24 hours across linked calendars, shows whether the bot is already invited, and has Add bot and Remove on each meeting.
- Search calendars and filter by Mine, Shared with me, Google or Outlook when a bot has many.
- If a calendar cannot be read, Upcoming says which one and why, and the others keep working.
How it works
How does calendar auto-record work?
- 1
Link calendars
On the bot, click Add or remove under Calendars and pick from the Google and Outlook calendars you have connected or that have been shared with you.
- 2
Choose a mode per calendar
Open a calendar and answer "When should the bot join meetings on this calendar?": Manual, Auto-record every meeting, or Only meetings matching keywords.
- 3
Add keywords
In keyword mode, add at least one keyword, such as Demo, Interview or Board. Titles match regardless of case.
- 4
Choose invite visibility
Tick "Add the bot to the calendar invite" so others see it in the event, or untick it to have the bot join without being listed.
- 5
Adjust the next 24 hours
Open Upcoming to see what is coming. Click Add bot to record a meeting the rule skipped, or Remove to skip one it would have joined.
Every option
Auto-record options
| Option | What it does |
|---|---|
| Manual: only when I pick | The bot joins only meetings you add from Upcoming, invite it to, or paste. |
| Auto-record every meeting | The bot joins every meeting with a Zoom, Meet or Teams link on this calendar. |
| Only meetings matching keywords | The bot joins meetings whose titles contain any of your keywords, case-insensitive. |
| Add the bot to the calendar invite | On: the bot appears as an attendee on the event. Off: it joins silently. |
| Calendar scan | Every 30 minutes across linked calendars. |
| Upcoming window | The next 24 hours, with a refresh. |
| Providers | Google Calendar and Microsoft Outlook calendars connected to Autessa. |
| Calendar filters | Search, Mine, Shared with me, Any provider, Google, Outlook. |
Permissions
Who can do what?
| Who | Can |
|---|---|
| Calendar owner | Link their own calendars to a bot and set each calendar's auto-record mode. |
| Editor or Admin on the bot | Manage calendar auto-record and add or remove the bot from upcoming meetings. |
| Teammates on a shared bot | See only the calendars they connected or that were shared with them; they connect their own calendars or invite the bot directly. |
Connected
How it connects to the rest of Meeting Recorder
FAQ
Questions about calendar auto-record
Can I auto-record only some meetings?
Yes. Set a calendar to Only meetings matching keywords and add words like Demo or Interview. Only meetings whose titles contain one of them are recorded. You can still add any other meeting from Upcoming.
Does auto-record work for a teammate who uses my bot?
Auto-record follows the calendars linked to the bot. A teammate using a shared bot should link their own calendar or invite the bot's email directly.
Will attendees see the bot on the invite?
Only if you choose. "Add the bot to the calendar invite" puts it on the event; untick it and the bot joins without being listed.
How often are calendars checked?
Every 30 minutes. Upcoming always shows the next 24 hours, and you can refresh it.
100% customizable, code and all
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