Recording bots and capture · Autessa Meeting Recorder
Named recording bots
Autessa Meeting Recorder works through named recording bots. A bot is a meeting recorder with its own display name and email address: invite it to a Zoom, Google Meet or Microsoft Teams meeting and it joins, records, and writes the recording, transcript and AI summary into a table it owns.
The problem
One shared notetaker account turns into everyone's problem
When a whole company shares one notetaker login, nobody knows whose meetings it is in, recordings pile up in one place, and every team gets the same summary format. Meeting Recorder lets you create as many named bots as you need: one for sales calls, one for interviews, one for the board. Each keeps its own calendars, recordings, summary style and sharing, so it is always clear what a bot records and who can see it.
What you get
- Each bot has a display name that participants see when it joins the call, such as "Acme Notetaker" or "Sales Recorder".
- Each bot has its own email address you can invite to any meeting or forward invites to.
- Display names are checked as you type so two bots at your company never share a name.
- Each bot owns its own recordings table, summarizer, chat agent and automation, created for you in one step.
- The bots list shows your own bots and any a teammate has shared with you.
- A guided tour walks first-time users through creating a bot and sending it to a meeting.
- Deleting a bot removes its recordings, transcripts, summaries, uploaded media and its automation in one confirmed step.
How it works
How does named recording bots work?
- 1
Name it
Open Meeting Recorder and create a bot. Give it the display name people should see in the participant list. The name is checked for availability at your company as you type.
- 2
Pick its email
Keep the recommended Autessa-hosted address, which works in seconds, or open the advanced options to use a Google Workspace or Microsoft 365 mailbox, or your own subdomain.
- 3
Watch calendars (optional)
Choose which Google or Outlook calendars the bot watches. Leave it empty to decide later; you can still invite the bot by email or paste a link.
- 4
Review and create
Check the name, email strategy and calendars and create the bot. A banner shows its address with a Copy button, ready to invite to your next meeting.
- 5
Use it
The bot page has everything for that bot: calendars, Recordings, Upcoming, Sharing, Pipeline and Notifications, plus Paste URL and Upload recording.
Every option
What every bot has
| Option | What it does |
|---|---|
| Display name | The name participants see when the bot joins. Must be unique at your company. |
| Email address | Autessa-hosted, a Google Workspace or Microsoft 365 mailbox, or an address on your own subdomain. |
| Calendars | Any number of linked Google Calendar or Outlook calendars, each with its own auto-record setting. |
| Recordings | A list of every meeting it scheduled, joined or processed, filterable by status and origin. |
| Upcoming | The next 24 hours of meetings across its calendars, with Add bot and Remove. |
| Sharing | Private by default; share with people, teams, roles or the whole company as Viewer, Editor or Admin. |
| Pipeline | Extract audio, transcribe, summarize, notify participants and retention, with links to each part. |
| Notifications | Alerts about this bot, such as a waiting room or a partial recording, with a count on the tab. |
| Health and usage | A health pill (healthy, needs attention, broken) and the minutes recorded this month. |
Permissions
Who can do what?
| Who | Can |
|---|---|
| Bot owner | Everything, always: the owner has Admin on their own bot. |
| Admin (shared) | Share the bot with others and delete it, plus everything an Editor can do. |
| Editor (shared) | Send the bot to meetings, upload recordings, retry processing, share recordings and links, and manage calendar auto-record. |
| Viewer (shared) | See the bot and its recordings: transcripts, summaries and media. |
Connected
How it connects to the rest of Meeting Recorder
MEETING RECORDER
Bot email and identity
Choose an Autessa-hosted address, your own mailbox or your own subdomain.
MEETING RECORDER
Team bots and permissions
Share a bot with the people who need its recordings.
MEETING RECORDER
An open, editable pipeline
See and edit the tools, agents and jobs each bot is made of.
FAQ
Questions about named recording bots
How many recording bots can I create?
You can create a bot for each purpose you have. Teams often keep separate bots for sales calls, interviews or internal meetings, so each has its own recordings, summary style and sharing.
What do meeting participants see?
They see a participant with the display name you chose. You can also have the bot added to the calendar invite so attendees see it before the meeting starts.
What happens when I delete a bot?
Deleting a bot permanently removes it and everything it made: its recordings table with every meeting, transcript, summary and uploaded file, its summarizer and its automation. You confirm before anything is deleted, so download or share anything you want to keep first.
100% customizable, code and all
Make Autessa Meeting Recorder fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours