The problem
Too early is forgotten, too late is late
A reminder 15 minutes out gets dismissed and forgotten; one at the start time means you are already late. The right lead time depends on you: three minutes to wrap a thought and join a video call, ten to walk across a building, thirty to drive to a site.
What you get
- Set any whole number of minutes from 1 to 60.
- The default is 3 minutes, enough to save your work and join a video call.
- The call is booked for exactly the meeting’s start time minus your lead time.
- Meetings found inside the lead window are called immediately rather than skipped.
- Change the lead time any time in Settings; new bookings use the new value.
- The spoken reminder uses your lead time: “starts in 10 minutes.”
How it works
How does lead time work?
- 1
Pick a number
In Timing, set “Call me this many minutes before.” Values outside 1 to 60 are clamped into range.
- 2
Calls are booked
Each new meeting’s call is booked for its start minus your lead time.
- 3
Late additions
If a meeting is found when it is already inside the window (for example, it was added two minutes before it starts), the call is placed right away.
- 4
Change it later
Open Settings, change “Minutes before the meeting” and save.
Every option
Lead time options
| Option | What it does |
|---|---|
| Range | 1 to 60 minutes, whole numbers. |
| Default | 3 minutes. |
| Booking | Call time = meeting start − lead time, in the calendar’s own time zone. |
| Inside the window | Called right away instead of waiting. |
| Where to change it | Timing when you create the setup; “Minutes before the meeting” in Settings afterwards; or --leadTimeMinutes in the CLI. |
Permissions
Who can do what?
| Who | Can |
|---|---|
| Anyone at your company | Create their own reminder setup from Meeting Reminders in the sidebar. No special role is needed. |
| Setup owner | See and change every setting, calendar and call in their own setup; pause, repair or delete it. |
| Teammates and admins | Nothing. A setup is personal and is never shown to anyone but its owner. |
FAQ
Questions about lead time
How many minutes before the meeting does the call come?
Three minutes by default. You can set any whole number from 1 to 60 minutes.
What if a meeting is added at the last minute?
If the meeting is already inside your lead window when it is found, it is called right away. Press Refresh to scan your calendars immediately.
Can I have two reminders for one meeting?
No. A setup places one call per meeting, at the lead time you choose, so the call that comes is the one that matters.
100% customizable, code and all
Make Autessa Meeting Reminders fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours