Team scheduling · Autessa Meetings
Guests and attendee privacy
Autessa Meetings can let the person who books invite up to 10 guests by email, who get the same calendar invitation. You can also hide the guest list in the invite and choose whether host names show on the booking page.
The problem
The decision maker was not on the invite
People often want a colleague on the call, and forwarding invites breaks updates. Guests added at booking get the real invitation and every change after it.
For the people who book
“Add another guest” appears under the questions, with a note that guests get the same calendar invitation.
What you get
- Turn on “Let people add guests” per link.
- Choose the most guests per booking, from 1 to 10.
- Guest addresses are checked, deduplicated and exclude the booker’s own email.
- Hide the guest list so the booker cannot see other attendees’ emails.
- Show or hide hosts’ names on team links.
How it works
How does guests and attendee privacy work in Autessa Meetings?
- 1
Allow guests
Turn on “Let people add guests” in “Who can book”.
- 2
Set the limit
Choose up to 10 guests per booking.
- 3
People add guests
On the form, the booker adds guest emails one by one.
- 4
Everyone gets the invite
Guests receive the same calendar invitation, and updates when the meeting moves.
Every option
Guest and privacy options
| Option | What it does |
|---|---|
| Let people add guests | The booker can invite others by email. |
| Most guests per booking | From 1 to 10. |
| Hide the guest list in the invite | Attendees do not see each other’s addresses. |
| Show hosts’ names on the booking page | For round robin and collective links. |
Permissions
Who can do what?
| Who | Can |
|---|---|
| Link owner | Allow guests and set the limit. |
| Invitee | Add guests up to the limit. |
Connected
How it connects to the rest of Meetings
FAQ
Questions about guests and attendee privacy
Can the person booking invite colleagues?
Yes, when the link allows guests. They can add up to the number you set, at most 10.
Can I hide attendees’ email addresses?
Yes. Turn on “Hide the guest list in the invite”.
Do guests get updates if the meeting moves?
Yes. Guests are on the calendar invitation, so they get the update when it is rescheduled or canceled.
100% customizable, code and all
Make Autessa Meetings fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours