Autessa Recruit · Interviews
Interview scheduling
Autessa Recruit includes interview scheduling on Google Calendar and Outlook: busy times for the organizer and interviewers, automatic Meet links, and separate candidate and panel invites.
When
Where
The candidate and the interviewers get separate invites with the same meeting link.
The problem
Why interview scheduling matters
Scheduling a single panel can take a dozen emails. Recruiters juggle calendars, guess at busy times, and forget to send the candidate the right link or the panel the right notes.
The short answer
Autessa Recruit includes interview scheduling on Google Calendar and Outlook: busy times for the organizer and interviewers, automatic Meet links, and separate candidate and panel invites.
How it works
How interview scheduling works in Autessa Recruit
- 01
Connect your calendar
Each person connects their own Google Calendar or Outlook calendar, so invites come from them and busy times are respected.
- 02
Schedule from the application
Pick the stage, date and time. Recruit reads the organizer’s and interviewers’ calendars and shows who is busy.
- 03
Set the details
A Google Meet link is added automatically, or enter an address, phone number or meeting link. Add notes for interviewers.
- 04
Separate invites go out
The candidate and the interviewers get separate invites with the same meeting link; neither sees the other’s guest list.
- 05
Reschedule or cancel
Move or cancel the interview and the calendar follows. If a calendar refuses a change, the interview shows “Needs attention” with a Retry.
Options and settings
Every option, in plain words
What you can set and see in interview scheduling.
| Option | What it does |
|---|---|
| Calendars | Google Calendar and Outlook calendar. |
| Busy times | Read from the organizer and every interviewer. |
| Meeting link | Google Meet added automatically; Zoom and Teams links are recognized as join links. |
| Kind | Phone, video, on-site or take-home. |
| Notes for interviewers | On the panel invite only. |
| Move the candidate to | Optionally advance the pipeline stage when scheduled. |
| Statuses | Scheduled, Completed, Canceled, No-show, Needs attention. |
| Time zones | Each person sets their own; candidates always see theirs. |
Permissions
Who can do what?
Recruit’s roles decide what each person sees. Hiring managers are narrowed to their own jobs, interviewers to their own interviews.
| Role | What they can do |
|---|---|
| Admin | Schedule, reschedule and cancel any interview. |
| Recruiter | Schedule, reschedule and cancel any interview. |
| Hiring manager | Schedule interviews for their own jobs. |
| Interviewer | See the interviews they are on and join them. |
Connected
How interview scheduling connects
Every part of Recruit shares the same jobs, candidates and calendar, on both sides of the hire.
FAQ
Interview scheduling: questions
Does Autessa Recruit schedule interviews on Google Calendar and Outlook?
+
Yes. Interviews are created on the organizer’s Google Calendar or Outlook calendar, with busy times checked for the organizer and every interviewer.
Does it add video links automatically?
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A Google Meet link is added automatically. You can also enter an address, a phone number or a Zoom or Teams link.
Can the candidate see who else is on the panel?
+
No. The candidate and the interviewers get separate invites with the same meeting link, and neither sees the other’s guest list.
Try interview scheduling in Autessa Recruit
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