Autessa Recruit · Candidate communication
Mailboxes and calendars
Autessa Recruit connects each person’s own Gmail or Outlook mailbox and calendar, plus shared recruiting accounts that can own a job’s interviews and emails without being a person.
Mailbox
Calendar
Email signature
Shared accounts
The problem
Why mailboxes and calendars matters
Interviews and emails should come from a real, recognizable address, but not always a person’s. When a recruiter leaves, a job tied to their calendar breaks. You need personal connections and shared ones.
The short answer
Autessa Recruit connects each person’s own Gmail or Outlook mailbox and calendar, plus shared recruiting accounts that can own a job’s interviews and emails without being a person.
How it works
How mailboxes and calendars works in Autessa Recruit
- 01
Connect your own
In My mail & calendar, connect your own Gmail or Outlook mailbox and Google or Outlook calendar, choose which calendar, set your time zone and email signature.
- 02
Add a shared account
An admin connects a shared Google or Microsoft account like recruiting@ and registers it in Shared accounts.
- 03
Use it for jobs and stages
Pick a shared account as a job’s scheduling owner or a stage’s organizer. It appears first as “Shared · name”, and one can be the default for new jobs.
- 04
Keep it healthy
Expired access is flagged, and a shared account can’t be removed while a live job or stage still uses it.
Options and settings
Every option, in plain words
What you can set and see in mailboxes and calendars.
| Option | What it does |
|---|---|
| Mailbox | Gmail or Outlook. |
| Calendar | Google Calendar or Outlook calendar; your main or another calendar. |
| Time zone | Used for availability and the times you see. |
| Email signature | Added to emails you send from Recruit. |
| Shared account | A shared mailbox and calendar that can own interviews and emails. |
| Default for new jobs | The shared account new jobs schedule on. |
| Team inbox | Make a shared account the team inbox. |
Permissions
Who can do what?
Recruit’s roles decide what each person sees. Hiring managers are narrowed to their own jobs, interviewers to their own interviews.
| Role | What they can do |
|---|---|
| Admin | Add, edit and remove shared accounts. |
| Recruiter | Connect their own mailbox and calendar; pick shared accounts on jobs. |
| Hiring manager | Connect their own mailbox and calendar. |
| Interviewer | Connect their own calendar so their busy times count. |
Connected
How mailboxes and calendars connects
Every part of Recruit shares the same jobs, candidates and calendar, on both sides of the hire.
FAQ
Mailboxes and calendars: questions
Does Autessa Recruit work with Gmail and Outlook?
+
Yes. Each person can connect a Gmail or Outlook mailbox and a Google or Outlook calendar, and admins can add shared recruiting accounts.
Can other people read my mailbox?
+
No. Recruit only offers connections that belong to you and never shows your mail or calendar to anyone else.
Can interviews come from recruiting@ instead of a person?
+
Yes. Register a shared account and pick it as a job’s scheduling owner or a stage’s organizer.
Try mailboxes and calendars in Autessa Recruit
Use it out of the box, add sample data, and see every screen with your own brand before a real candidate applies.
Ready out of the box · sample data to try every screen · remove it in one click
100% customizable, code and all
Make Autessa Recruit fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours