Autessa Recruit · Candidate communication
Candidate email templates
Autessa Recruit includes a full set of editable candidate email templates, from application received to interview confirmed, each with placeholders, preview, a test send and an on/off switch.
Subject
Body
The problem
Why candidate email templates matters
Candidates judge your company by every email. Hand-written messages drift in tone, miss key details and forget links, and automatic emails that can’t be edited sound like nobody cares.
The short answer
Autessa Recruit includes a full set of editable candidate email templates, from application received to interview confirmed, each with placeholders, preview, a test send and an on/off switch.
How it works
How candidate email templates works in Autessa Recruit
- 01
Start from ready wording
Setup adds a template for every candidate moment: application received, not moving forward, on hold, status update, interview invitation, pick a time, interview confirmed, interview canceled and your application link.
- 02
Make them yours
Edit subject and body with placeholders like the candidate’s preferred name, the job, your company, their private link, the booking link, the interview time in their zone and the meeting link.
- 03
Preview and test
See a live preview, send a test to yourself, turn a template on or off, or restore the original wording.
- 04
Send from the right place
Write an email from any application, starting from a template or blank, and send it from Recruit, the job’s scheduling owner, or your own mailbox with your signature.
Options and settings
Every option, in plain words
What you can set and see in candidate email templates.
| Option | What it does |
|---|---|
| Ready-made templates | One for every candidate moment, each on or off. |
| Placeholders | Candidate name, job, company, status link, booking link, interview time, meeting link, location, stage and sender. |
| Sender | Recruit (platform), the recruiter’s own mailbox, or a shared account. |
| Stage-change emails | Optional email when moving applicants, with editable wording. |
| Fresh status links | A new private link is made each time an email includes one. |
| Email log | Every send is logged, with private links redacted. |
| Safe templates | Template HTML is cleaned of scripts, and links can’t be smuggled in through a candidate’s name. |
Permissions
Who can do what?
Recruit’s roles decide what each person sees. Hiring managers are narrowed to their own jobs, interviewers to their own interviews.
| Role | What they can do |
|---|---|
| Admin | Edit templates. |
| Recruiter | Edit templates; email any candidate. |
| Hiring manager | Email candidates on their own jobs. |
| Candidate | Receives emails; can ask not to be contacted. |
Connected
How candidate email templates connects
Every part of Recruit shares the same jobs, candidates and calendar, on both sides of the hire.
FAQ
Candidate email templates: questions
Does Autessa Recruit include recruiting email templates?
+
Yes. Recruit comes with a full set of editable candidate email templates, from “application received” to “interview confirmed”, with placeholders, preview and test sends.
Can recruiters send email from their own address?
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Yes. Each person can connect their own Gmail or Outlook mailbox and send candidate emails from it, with their signature.
Can we turn off an automatic email?
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Yes. Each template can be turned off. When it is off, that email is skipped and the skip is noted in the email log.
Try candidate email templates in Autessa Recruit
Use it out of the box, add sample data, and see every screen with your own brand before a real candidate applies.
Ready out of the box · sample data to try every screen · remove it in one click
100% customizable, code and all
Make Autessa Recruit fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours