Autessa Recruit · Candidate communication
Team recruiting inbox
Autessa Recruit includes a team recruiting inbox: mail to a shared address like recruiting@ is sorted by AI into categories and priorities, matched to candidates and answered from the shared address.
Sorted by AI. Change anything and it stays the way you set it.
The problem
Why team recruiting inbox matters
A shared recruiting@ mailbox is where candidates, agencies, vendors and auto-replies all pile up. Nobody knows who answered what, and the candidate asking to reschedule waits behind fifty newsletters.
The short answer
Autessa Recruit includes a team recruiting inbox: mail to a shared address like recruiting@ is sorted by AI into categories and priorities, matched to candidates and answered from the shared address.
How it works
How team recruiting inbox works in Autessa Recruit
- 01
Pick the shared mailbox
An admin chooses which shared account the team works from. Its mail shows up in Inbox within a few minutes.
- 02
AI sorts every conversation
Each conversation gets a category (candidate, scheduling, agency, vendor, internal, automated, other) and a priority (high, normal, low), with a short summary.
- 03
It’s matched to the candidate
Conversations are matched to a candidate when possible, with a link to their latest application.
- 04
Reply as the team
Anyone on the team replies, and replies always leave from the shared address with its signature. Mark it done when finished.
Options and settings
Every option, in plain words
What you can set and see in team recruiting inbox.
| Option | What it does |
|---|---|
| Status | Needs reply, Waiting (we replied last) or Done. |
| Category | Candidate, Scheduling, Agency, Vendor, Internal, Automated, Other. |
| Priority | High, Normal, Low. |
| Owner | Assign a conversation to someone, or nobody. |
| Manual triage sticks | Change a category or priority and it stays the way you set it. |
| Automated mail | Filed automatically when it looks like an automated email. |
| Attachments | Opened through a short-lived link. |
| Needs reply badge | The sidebar counts conversations waiting for a reply. |
| Check now | Fetch new mail on demand, besides the five-minute sync. |
Permissions
Who can do what?
Recruit’s roles decide what each person sees. Hiring managers are narrowed to their own jobs, interviewers to their own interviews.
| Role | What they can do |
|---|---|
| Admin | Choose the team inbox; read and reply. |
| Recruiter | Read and reply. |
| Hiring manager | Read and reply. |
| Interviewer | Read and reply. |
Where AI helps
AI triages every conversation by category and priority and writes a short summary, so the team answers candidates first. AI in Recruit is advice: it never moves an applicant or makes a decision.
Connected
How team recruiting inbox connects
Every part of Recruit shares the same jobs, candidates and calendar, on both sides of the hire.
FAQ
Team recruiting inbox: questions
Does Autessa Recruit have a shared recruiting inbox?
+
Yes. An admin points the team inbox at a shared mailbox like recruiting@, and everyone on the team can read and reply from it.
How does AI triage work in the inbox?
+
Each conversation is sorted into a category and priority with a short summary. If you change a category or priority by hand, it stays the way you set it.
Do replies come from my own address?
+
No. Team inbox replies always go out from the shared address with its signature, never from your personal mailbox.
Try team recruiting inbox in Autessa Recruit
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