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Sharing and permissions · Autessa Drive

Folder and file sharing

Autessa Drive shares folders and files the way Google Drive does: with people, teams, Anyone at your company or a link, as Viewer, Commenter or Editor. Sharing a folder shares everything inside it, including files added later; when someone has access through more than one share, the stronger role wins; and a Who has access list shows every share and where it comes from.

A core cloud storage capability, done properly
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Share “q1-report.pdf”/Finance/2026/q1-report.pdfSAMPLE

Who has access

Dana OrtizOwner
Drive adminsManager
Finance teamvia /FinanceEditor
Sam KimdirectCommenter
Anyone at Northwindvia /Finance/2026Viewer

the-problem.md

Nobody can answer “who can see this?”

Access granted folder by folder, team by team, quickly becomes a mystery. File-sharing software has to make permissions simple to give and easy to audit, down to the folder an inherited share comes from.

README · what you get
  • Share any folder or file with people, teams (including future team members), Anyone at your company, or a link.
  • Three roles: Viewer (open, preview, download, search), Commenter (plus comments) and Editor (plus upload, create folders, rename, move, trash, restore and edit custom columns).
  • Sharing a folder shares everything inside it, including subfolders and files added later.
  • Access only flows down: sharing /Finance/2026 does not reveal /Finance or its other folders.
  • The stronger role wins when someone has access through more than one share.
  • Who has access lists the owner, drive managers, direct shares and inherited shares with their folder, such as “Finance team · Editor · via /Finance”.
  • Nobody can give a role higher than their own; Editors can share up to Editor when Editors can share is on.
  • Owners can transfer ownership; the previous owner keeps Editor access.

how-it-works

How does folder and file sharing work in Autessa Drive?

  1. 1

    Select and click Share

    Or right-click a folder or file and choose Share.

  2. 2

    Add people and teams

    Search, pick Viewer, Commenter or Editor, and click Share; or use the Anyone at your company row.

  3. 3

    Review Who has access

    Confirm the result, including inherited access and the folder it comes from.

  4. 4

    Change or remove

    Use the role menu next to a name. Remove an inherited share at the folder it comes from.

every-option

Roles and sharing rules

OptionWhat it does
ViewerOpen, preview, download and search the item.
CommenterViewer plus add and reply to comments.
EditorViewer plus upload, create folders, rename, move, trash and restore, and edit custom columns.
OwnerThe person who created the item; can share and transfer ownership.
InheritanceDown only, into subfolders and future files.
Overlapping sharesThe stronger role wins.
Search and agentsOnly ever return items the person can open; unsharing hides them immediately.

permissions

Who can do what?

WhoCan
Item ownerShare, change roles, transfer ownership.
Drive owner and drive adminsShare anything in the drive.
EditorShare up to Editor when Editors can share is on.
CommenterOpen and comment; cannot share.
ViewerOpen and download; cannot share.

AI agents

How AI agents use it

Search, exact text search and every agent tool follow these permissions. An agent acting for a user returns exactly what that user would see in the explorer, and a file unshared from them stops appearing immediately.

Agents only reach files the person they act for can open, and every agent write is a version you can undo.

About Drive tools for agents →

connected

How it connects to the rest of Autessa Drive

DRIVE FEATURE

Drive members

Membership is separate from access.

DRIVE FEATURE

Access-aware moves

Moving changes inherited access; Drive asks first.

DRIVE FEATURE

Share links

Read-only links for anyone or only colleagues.

DRIVE FEATURE

Agents follow access

Agents see what their person can see.

faq.md

Questions about folder and file sharing

What permission levels does Autessa Drive have?

Viewer, Commenter and Editor, plus the item’s Owner and the drive’s managers. Viewers open and download, Commenters also comment, and Editors also upload, rename, move, trash and restore.

Do files inherit folder permissions?

Yes. Sharing a folder shares everything inside it, including subfolders and files added later. Access only flows down, never up to parent folders.

What if someone has two different roles on a file?

The stronger role wins. For example, Viewer on a folder through a team and Editor on a file inside it directly means Editor on that file.

Can I see everyone who has access to a file?

Yes. The Share dialog’s Who has access lists the owner, drive managers, direct shares and inherited shares with the folder they come from.

Autessa Drive

Try folder and file sharing in Autessa Drive

Autessa Drive shares folders and files with people, teams or your whole company as Viewer, Commenter or Editor, inherited downward, with the stronger role winning.

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100% customizable, code and all

Make Autessa Drive fully your own.

Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.

Start free and make it yours