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Availability and calendars · Autessa Meetings

Google and Outlook calendar sync

Autessa Meetings connects to Google Calendar and Outlook calendars, checks every calendar you choose for conflicts, and adds new meetings to the one booking calendar you pick. Each person can connect several work and personal accounts.

A core scheduling capability, done carefully
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Meetings · My calendarsSample

🔒 Only you see your calendars. Colleagues and people who book never see your events.

Google · jordan@northwind.exampleTakes new meetings
Work☑ Check for conflicts◉ New meetings go here
Team events☑ Check for conflicts○ New meetings go here
Holidays☐ Check for conflicts○ New meetings go here
Outlook · jordan.lee@outlook.example
Personal☑ Check for conflicts○ New meetings go here

The problem

Double bookings from the calendar you forgot

A scheduler that checks only your work calendar will happily book over a dentist appointment in your personal one. Meetings checks every calendar you tick, across accounts.

What you get

  • Google Calendar and Outlook (Microsoft 365) accounts.
  • Several accounts per person, work and personal.
  • Per calendar: “Check for conflicts” and “New meetings go here”.
  • Use a calendar connection you already have in Autessa, or sign in fresh.
  • Expired sign-ins are flagged; until you reconnect you show as busy, never double booked.
  • Only you see your calendars. Colleagues and invitees see only open times.

How it works

How does google and Outlook calendar sync work in Autessa Meetings?

  1. 1

    Connect an account

    On My calendars, choose Google or Outlook, or reuse a connection you already have. Finish sign-in in the window that opens.

  2. 2

    Pick calendars to check

    Tick “Check for conflicts” on every calendar that should block time.

  3. 3

    Pick the booking calendar

    Choose one calendar where new meetings go. The first account’s primary calendar is chosen for you.

  4. 4

    Test it

    Run “Test my calendars” to see the busy blocks Meetings finds this week.

Every option

Calendar options

OptionWhat it does
ProviderGoogle Calendar or Outlook calendar.
Check for conflictsBusy times on this calendar block bookings.
New meetings go hereThe single booking calendar that receives new meetings.
ReconnectRestore an expired sign-in. Microsoft ends unused sign-ins after 90 days.
Remove accountStops checking and adding. Meetings already on the calendar stay.

Permissions

Who can do what?

WhoCan
Any memberConnect, configure and remove their own calendars.
Colleagues and adminsNever see your events or busy times.

Connected

How it connects to the rest of Meetings

Meetings feature

Test my calendars

See the busy blocks Meetings finds.

Meetings feature

Meet and Teams

Booking calendar decides the video tool.

Meetings feature

Fail closed

Unreadable calendars count as busy.

FAQ

Questions about google and Outlook calendar sync

Which calendars can I connect?

Google Calendar and Outlook (Microsoft 365) calendars. You can connect several accounts and choose calendars within each.

Can I check my personal calendar too?

Yes. Connect it and tick “Check for conflicts”; its events block time without being shown to anyone.

What happens if a calendar sign-in expires?

Meetings flags it and treats you as busy for that calendar until you reconnect, so nobody books over a meeting it cannot see.

Try google and Outlook calendar sync in Autessa Meetings

Autessa Meetings connects to Google Calendar and Outlook calendars, checks every calendar you choose for conflicts, and adds new meetings to the one booking calendar you pick.

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Profile, calendar, hours, first link: the setup checklist walks you through all four.

100% customizable, code and all

Make Autessa Meetings fully your own.

Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.

Start free and make it yours