Use cases
Event lead capture for every role on the booth team
Autessa Booth Capture is used by booth reps to capture visitors in seconds, by account executives to follow up the same day, by event marketers to prove what a show produced, and by managers and revenue operations to make sure every lead reaches the CRM and gets one good follow-up.
By role
What does each role get from Booth Capture?
Booth reps and SDRs
Capture as many good conversations as possible, with one hand, while the next visitor waits.
- One Capture button: badge photo, a sentence, save
- QR scanner that captures on its own
- Today’s leads to add notes in a lull
Account executives
Turn the booth conversation into a meeting before a competitor does.
- Need, decision role, timeline and next step from the voice note
- Hot leads due in 24 hours
- A follow-up drafted from the conversation, in your own Gmail
Event and field marketers
Prove what the event produced and hand sales a clean list the same day.
- Wrap-up: captured, followed up, owed, replied, past deadline
- Coverage of the registration list
- Event plan and campaign in Autessa CRM
Sales managers
Make sure every lead gets a follow-up, and nobody gets three.
- Still owed and past deadline in the wrap-up
- Shared follow-up ledger
- All leads across reps and events
Revenue operations
Get event leads into the CRM without an import, with clean data and attribution.
- Leads triaged on the event roster in Autessa CRM
- Duplicate check before saving
- Booth activity carried onto contacts
By industry
Where event teams use Booth Capture
B2B software
Big expos and user conferences where demos at the booth turn into pilots. Voice qualification captures the use case; Hot leads get a same-day follow-up.
Public sector and government technology
Association conferences and state or county events, often with an attendee list. Registration list match fills titles and departments; Still to meet finds target agencies.
Healthcare and life sciences
Medical and industry meetings where the badge carries the name and organization but little else. AI reads the badge, the voice note records what they need.
Manufacturing and industrial
Trade shows with long days and weak Wi-Fi in the hall. Offline capture keeps working and sends later.
Professional services and agencies
Networking events and dinners where nobody wears a badge. Type it in and voice notes still qualify every conversation.
Associations and partners
Teams who exhibit alongside partners. Shared events, per-rep attribution and CSV export for co-exhibitors.
By moment
From the booth to the CRM
- 01
Capture
Badge photo, QR, voice or typed. Saved on the phone first.
- 02
Read and qualify
AI reads the badge and pulls need, say, timeline and next step from your voice.
- 03
Rate and deadline
Hot 24h, Warm 48h, Cold 7 days. Due labels on every lead.
- 04
Follow up
AI drafts it from the conversation; it goes to your own Gmail.
- 05
Wrap up
Captured, owed, replied, roster coverage and CRM promotion.
- 06
Into the CRM
Accept leads in Event Leads; booth history lands on the contact.
FAQ
Questions about who uses Booth Capture
Who is Booth Capture for?
Booth Capture is for anyone who meets prospects in person: booth reps, account executives, field marketers, sales managers and revenue operations teams at trade shows, conferences, association events and networking dinners.
Does it work at small events?
Yes. Because it reads badges from a photo and does not depend on an organizer device, it works the same at a regional meetup as at a large expo.
Can we use it without a booth?
Yes. Reps walking the floor or meeting people at dinners can capture with a voice note or type the lead in.
Bring Booth Capture to your next event
Autessa Booth Capture is event lead capture software for trade show and conference teams: photograph a badge, say a sentence, and save. AI reads the badge, pulls the qualification out of your voice note, rates the lead Hot, Warm or Cold and drafts a same-day follow-up in your own Gmail.
100% customizable, code and all
Make Autessa Booth Capture fully your own.
Use it out of the box, then change anything. Ask Autobot, Autessa’s AI builder, for a new field, screen, report, workflow or agent and it builds it into your copy of the app. Or open the code and edit it yourself. Nothing is locked: the app, its data and its code are yours.
Start free and make it yours